School Health Policy

1. The School Health Committee with a Coordinator will be formed in the beginning of the session to carry out any health related activities and programs in the school.
2. The School Health Committee will nominate the sick captains, a boy and girl students from the boarders and include them as members of the committee.
3. The Health Committee will draw up the plan of action of the year and work the plan accordingly.
4. The Health Coordinator will particularly coordinate the distribution of iron tablets on Thursdays, de-worming, vitamin A, etc. and maintain/submit its records.  The class teachers will maintain the daily issue records of the iron tablets.
5. All students will make a book for health record. The Health Committee will maintain the health record of all the students and also record the height, age & weight of each student once in the beginning of the year and the next in the end of second term.
6. The Health Coordinator will plan and prepare the SODIS facilities to provide safe drinking water to the students on daily basis.
7. The Health coordinator will issue the permit (out pass) in the health book to the
8. students to visit hospital during the morning recess which need to be signed by the class teacher followed by the Principal.  The hospital staff will not treat any students during class hours without the permit.
9. The sick captains with information to the health in charge will arrange school bus for students’ treatment to the hospital.
10. The Health Coordinator will organize the cleaning campaigns in collaboration with the Nature Club/ Scouts and also coordinate health related awareness program such as sex education, substance abuse, HIV/AIDS & STIs, etc.
11. Coordinate and observe the National and International day(s) to create awareness of observing such occasions among the students and the community at large.
12. The Health Coordinator will be responsible to check/advise the school canteen on nutritional value & hygiene, cooks’ health & hygiene and ensure that the cooks are healthy.
13. The School Health Committee will organize blood donation net work to help the needy in times of emergency on voluntary basis.
14. The School Health Committee will also be responsible for maintaining the sewerage, sanitation and waste disposal of the school campus, hostels and toilets in collaboration with Nature Club, Agriculture Club for EM solution and Coordinator of the SUPW.
15. The Health Coordinator will maintain a First Aid Kit & personnel in the school and also arrange Health Assistance during Marathon, School Sports Day, Intra/Regional Meets.

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Examination Policy

1. The exam committee members will be selected in beginning of the year during the general staff meeting and a Coordinator will also be appointed.
2. The examination committee will be responsible for the fair and smooth conduct of home examinations [mid- term, trail and annual]; this will be done in accordance to the guidelines set by the Bhutan Board of Examination.
3. The Coordinator /committee will carry out the following for conducting any of the above examinations:

• Frame and disseminate the rules and regulations to be followed for conducting the examinations.
• Make the timetable, seating plan, and arrangement of examination rooms.
• Bell timings to be followed during the exams to be displayed on the school notice board and appoint bell ringer to ring the bell on time.
• Collect the draft questions, model answers and blue print from the teachers and file as a record.
• File all examination questions in the question bank and retain it in the library with a copy each in the examination cell.
• Purchasing of stationary and arrangement of refreshment for teachers on examination duty.
• Supervise the typing, cyclostyling, stapling and arrangement of questions according to the examination time table.
• Moderation of papers to be carried out.
• Monitor the sealing of answers booklets.
• Collection of examination papers, arrangement and distribution to the concerned subject teachers for correction.
• Check to see if the examination rooms are locked and safe.
• Set a date for the group evaluation and monitor the evaluators work.
• Declaration of results and maintaining a record of student’s performance.
• In case of malpractices, the report will be brought to the examination committee and the record will be kept and as well as a copy will be handed to the concerned subject teacher. In case of serious offence it will be then forwarded to the Principal.
• Maintain the examination cell neat and records to be properly arranged in the cupboard.
• 4. The Coordinator/committee will prepare the result analysis (subject and year wise) and conduct meeting to discuss the students result and work out strategies for improvement in coordination with the SBIP Coordinators.
• 5. Coordinate with the subject monitors (Coordinator) in the conduction of class Test at the end of every month.
• 6. The Coordinator/committee will organize a promotion meeting with all subject teachers before declaring the annual examination results.
• 7. The Coordinator /committee will ensure the updating of question bank and blue prints which needs to be handed down to the next Coordinator.  The out dated and old / obsolete papers will be discarded on completion of a year.
• 8. The Coordinator/committee will ensure that all class teachers enter the marks in the progress report and also prepare a consolidated sheet.  The records of the continuous assessment will also be maintained for references.
• 9. The Committee will finally maintain the consolidated progress reports class/ year wise and it will be mandatory that these documentations are handed down to the next Coordinator.
• 10. The committee will also ensure that the examination room & cupboards are kept ready for the use during the Board Examinations.

Various Examination:

1.Unit test I- end of April

2. Unit test II – First week of September.

These two test will add 5% on the on going of mid-term and Annual

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Store Issue Policy

1. The Store In-charge will issue the text books to the respective class through class teachers.
2. The Store In-charge will maintain separate formats for the issue of text books to the students endorsed by the concerned class teachers.
3. The class teachers will be fully responsible for the distribution of the text books to the students and also collection at the end of the academic session.
4. The change of the text books especially missing pages will be entertained within the month of issue.
5. The stores will be maintained at all times with text books and stationeries properly arranged class and subject wise on the labeled selves.
6. The Store In-charge will be totally responsible for submitting the text books and stationeries requisitions to the Dzongkhag after proper projection of the requirement in consultation with the school authority.
7. The Store In-charge will maintain the stock entries of all the receipts of the text books and stationeries and also the issues of the same.
8. The Store In-charge will initiate to form a committee mainly to dispose off the obsolete text books after which the reports will be sent to the concerned authorities.  This will be conducted as per the existing guidelines.
9. The store In charge will work out the requisition of books in consultation with the subject teachers. This is to avoid requisition of unwanted books.
10. The Store In-charge must be well aware of the books’ life and will maintain record to follow up with the life of each text books.  The Store In-charge will ensure that all books complete the required life line before the final disposal.
11. The Stores will be maintained clean and tidy throughout the session and at all times.
12. The students will be responsible for the text books once issued to them.  Fines will be collected by the Class teachers and handed over to Stores In-charge for the lost and tampered/damaged books.
13. The Store In-charge will prepare the receipts for fine collections and issue to class teachers. The price list of text books will be made available to the class teachers by the Store In-charge.
14. The amount collected from the fines will be deposited to the non-revenue accounts and the receipts will be maintained by the Store In-charge which will be subjected to auditing by concerned authorities.
15. The Store In-charge will conduct the physical verification and restocking during the winter vacation and be ready for issue of books for next session.
16. Issue of goods will be done only after getting requisition slip approved by the Principal.
17. Look after the staff quarters.

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Library Policy

1. The school administration will try to expand the library each year and develop the library with good storage of varied books.  The students/teachers will compulsorily avail the library services and inculcate genuine reading habit for lifelong learning and also to bring about quality education.
2. The library management team will be dynamic and make the library accessible to all the students and teachers.  The management will develop the rules and regulations for the library and also maintain its decorum.
3. The librarians will be totally accountable for the stock entry/records and maintenance of the books, the issues, the accounts of the fines imposed and its utilization. Arrangement, sorting and classification will also be carried out by them according to the Dewey Decimal System.
4. The Library Assistants will strictly follow the school timings and will also have to keep the    library open during lunch, if required even during the holidays or vacation.
5. The students and teachers will be permitted to use the library during free periods within the working hours of the school.
6. All the borrowers of library books will take utmost care of the books. In case books are lost, the full price of the book plus an additional of Nu. 50/- for students and Nu. 100/- for teachers will be imposed which will be used to buy the same titles for replacement.
7. Students will be allowed to borrow books from the library for a minimum period of one week and may be renewed for another week.  A fine of Nu. 2/- will be imposed for each day or Nu. 10/- per week for the delay in returning the books.
8. Teachers will be permitted to borrow books for minimum two weeks period and then be renewed.  The reference books will be permitted to be borrowed till the next day morning till 9 AM or in few cases they can be used in the library only.  The encyclopedias will strictly be used only in the library.
9. The rules and regulation of the library must be strictly followed by all. Everyone will maintain total silence. No one will be allowed to eat, drink, misbehave or go against the staff working in the library.
10. Tampering of the books will result in paying the full price of the book plus the additional fees as mentioned above. Book marks must be used at all times.
11. To issue books, cards/borrowers pocket system will be used for students and a register will be used for the teachers.
12. The library assistants will have to ensure that the books borrowed by students/teachers are returned before the vacations and will also be accountable to sign for the Student’s Clearance Certificate at the end of the year.

• Teachers too are requested not to keep the books permanently.

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Student Leave Policy

1. All students are expected to have regular attendance in the lessons, club activities and other school programs.  In case any student is unable to attend school, the following are to be observed:

a) Students unable to come to school must send a leave letter stating the reason, which should  be counter signed by his/ her parent with contact number of parents be submitted to the concerned class teacher.

b) The class teacher concerned will need to make inquiries if a student is found missing class for more than 3 days, and be aware of what is the problem if not the teacher need to inform the school authority.

c) A student’s prolonged absence due to domestic problems and medical case will need to be informed by the class teacher to the school authority followed by joining application counter signed by parent/guardian and enclose copy of medical certificate (for medical reasons)

d) Student once registered with the Bhutan Board Of Examination will not be allowed to drop the examination unless that student is seriously sick and admitted in the hospital. Students dropping without information will forfeit the school leaving certificate.

e) Students falling sick in class and going for further treatment or going home should write application to the Principal through the class teacher.

2. A student’s absence for more than 10 days without any information will be considered as left school for good.

3. The class teachers will maintain the regular attendance of the class and the log book shall also be maintained by the class captains and the remarks of the student’s absence/inquiries endorsed with the signature of the subject teacher is mandatory for each period.

4. The log book will be submitted to the Principal’s office at the end of each day’s class and collected before the assembly the next day for regular maintenance for each subject taught.  The Staff Secretary will carry out the same work during Vice Principal’s absence. Finished or page completed log book has to be submitted to office for future record.

5. Any student visiting the BHU will do so during the lunch time after obtaining the visiting permit from the Health In charge in the health book countersigned by the Class teacher. On arrival from hospital the student will report back to the class teacher and be present for class.

6. Students unable to attend the assembly must get permission from the Health In charge and stay in the room below the staff room. No one will be allowed to stay in the class room.

7. All students should have 90% in all subjects or otherwise will not be permitted to sit for the annual examinations. The class teachers are required to submit the attendance percentage worked out before the final examinations.

Feel free to talk/clarify matters or spell out the problems with the teachers, Vice Principals and Principal.

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